Stop driving to estimates that don't close.
Automated Estimates turns a single homeowner photo into a fully-priced AC replacement quote — using your equipment, your labor rates, and your margins. No truck roll. No technician hours lost. Just qualified, ready-to-buy customers.
Built for residential HVAC contractors. Customized to your business in under a week.
Trusted by HVAC contractors who'd rather have their techs installing, not estimating.
Every truck roll is costing you more than you think.
Industry data tells the story most owners already feel in their bones:
The real operational cost of an HVAC truck on the road, once you factor in wages, fuel, insurance, and non-billable windshield time. (D-Tools)
Of a technician's day lost to idle time, drive time, and unproductive estimates. (SMACNA)
Industry-average close rate on in-home estimates. The other three out of four? You paid to drive there anyway.
What a single missed or no-show appointment costs in lost revenue and rescheduling.
If you're running ten estimates a week and closing two or three, you're effectively donating thousands of dollars in windshield time every month — just to try to win the work.
A real quote in minutes. No appointment required.
Your homeowner gets a professional, branded estimate in the time it takes to make coffee. Your team only rolls a truck when the deal is real.
The homeowner takes a photo.
From your website, an emailed link, or a QR code on a yard sign — the customer uploads a photo of their existing condenser, indoor unit, and electrical panel. They answer a handful of simple questions: home size, age, comfort issues.
Our AI does what a senior estimator would do.
The model identifies the unit, age, tonnage, refrigerant type, and likely replacement scope. It cross-references your equipment catalog, current supplier pricing, and any site-specific factors visible in the photos.
The customer receives a branded estimate — priced your way.
A clean, professional quote lands in their inbox with three good-better-best options. Your logo. Your labor rates. Your install standards. Financing options if you offer them. A single-click button to book the install or talk to your team.
Built for your shop. Not a generic AI quote bot.
Customized to your pricing
Every estimate uses your labor rates, your equipment SKUs, your markup. We spend the first week of onboarding mapping your pricing book so every quote looks like your senior estimator wrote it.
Qualified leads only
Tire-kickers self-select out when they see a real number. By the time a homeowner books a follow-up call, they've already seen the price — and they're ready to buy.
Your brand, front and center
Customer-facing pages, emails, and PDFs all carry your logo, your colors, your phone number. We're the engine under the hood. You're the contractor on the invoice.
Integrates with your CRM
Every quote becomes a lead in Service Titan, Housecall Pro, Jobber, or your CRM of choice. No double entry. No leads falling through the cracks.
Honest about complexity
If the job needs a tech's eye — tight crawl space, oddball ductwork, commercial scope — the tool says so and routes the homeowner straight into your dispatch flow. We don't fake confidence.
Set up in days, not months
Most companies are live within 5–7 business days. We do the configuration. You approve the pricing book. That's it.
Pay back the tool in your first month — usually your first week.
Example: a mid-sized residential HVAC company running ten estimates per week.
| Metric | Without Automated Estimates | With Automated Estimates |
|---|---|---|
| Estimates run per week | 10 | 10 |
| Truck rolls required | 10 | 2–3 (only confirmed buyers) |
| Cost per truck roll (~$84/hr × 2 hrs avg) | $1,680 / week | $336–$504 / week |
| Tech hours freed for paid work | 0 | ~16 hours / week |
| Estimate close rate | ~25% (industry avg) | 40–60% (pre-qualified) |
| Weekly opportunity recovered | — | $1,200–$2,400+ |
Numbers above are modeled from public industry benchmarks (D-Tools, SMACNA, ACCA). Your mileage will vary — book a demo and we'll run your actual numbers.
"Every hour a tech isn't installing, they're costing you money. Automated Estimates makes sure the only homes they drive to are homes that are ready to buy."
A fit if you're…
A fit
- A residential or light-commercial HVAC contractor
- Running 5–50+ trucks
- Tired of running estimates that don't close
- Looking for a way to capture leads after hours, on weekends, and when your phones are already lit up
- Already using a modern CRM (or open to one)
Not a fit
- Doing pure commercial design-build
- Quoting from blueprints, not existing systems
- Looking for a takeoff tool for new construction
Questions HVAC owners ask us.
Our AI is tuned specifically for residential AC replacement and ties every number directly back to your pricing book. In customer pilots, photo-based quotes land within 5–10% of the in-home walkthrough estimate on the vast majority of jobs. For anything genuinely complex, the tool routes to your team rather than guessing.
No — it makes them dramatically more effective. Your sales team stops running estimates that go nowhere and spends their day on pre-qualified customers who've already seen pricing. Close rates go up. Hours per close go down.
The intake guides them through what to capture and validates each shot in real time (lighting, angle, missing components). If the photos aren't usable, the customer is prompted to retake them or book a quick video call with your team.
During onboarding we ingest your equipment catalog, supplier pricing, labor rates, markup structure, and install standards. Every quote that goes out uses your pricing — not an average, not a guess. You approve the book before we go live, and you can update it any time.
Pricing is per company, based on the number of estimates you run per month. Most contractors pay back the subscription in their first week of saved truck rolls. Book a demo and we'll quote you on the call.
Most companies are live in 5–7 business days. We handle the configuration, you approve the pricing book, and we plug it into your website and CRM.
Yes — Service Titan, Housecall Pro, Jobber, FieldEdge, and most modern HVAC CRMs out of the box. If you're on something custom, we'll work with you.
Every photo and customer record is encrypted in transit and at rest. We don't sell or share customer data. Ever.
Your next ten estimates could close before a truck leaves the lot.
Book a 15-minute demo. Bring a real home address and we'll run an estimate live, with your pricing structure, and show you exactly what your customers would see.
No credit card. No commitment. Just a clear look at what this could do for your shop.